Yes. The DigitalEdge office publishes individual Invitation to Bid's with a clear scope of work, product specifications, evaluation and scoring process, and award process. Vendors were awarded contracts if they demonstrated that they were responsive and responsible bidders with the lowest bid price on a specific product that met published specifications.
Yes, they are available on the DigitalEdge website. Current Invitation to Bid information is listed in the For Vendors section on the website. Archived ITB information is listed in the Archives section.
The Invitation to Bid identified K-12 public and private schools, colleges and universities, state departments of education, regional service agencies and educational organizations in the following twelve states as "eligible purchasers."
Washington school districts may purchase off the contract without procuring their own bid. However, they may need to sign an Interlocal agreement with ESD 112 to comply with Washington school district public contract laws. Educational organizations in other states may also purchase off of the contract; they should review their state laws to determine if an Interlocal or intergovernmental agreement is required.
State laws authorize "piggybacking" off of a bid that was competitively procured by another public agency in accordance with that agency's bid laws. ESD 112 procured the DigitalEdge contract using a competitive bid process that complies with Washington school district public contract laws.
These contracts are intended to be used by public agencies and non-profit educational institutions only.
The Invitation to Bid was written on behalf of all K-12 public and private schools, colleges and universities, regional service agencies, and state departments of education in the states listed above. Under Washington law, each potential purchaser does not need to be listed individually.
In addition, the Call for bids was published (and is archived) on this ESD 112 DigitalEdge website. This meets the requirements of Washington bid law.
No, membership fees are not required in order to make purchases off of this contract.
The eligible purchasers that are listed in the eligibility tab should check their own governing laws to ensure that they can purchase products off of the DigitalEdge contract. If they can, they need to determine if an Interlocal Agreement is required. If they determine that an Interlocal Agreement is required, they should follow the instructions for interlocal agreements found on ESD 112's purchasing website.
The ESD 112 DigitalEdge office can not enter into an Interlocal Agreement with an independent school per RCW 28A.320.035(2).
Nonetheless, the DigitalEdge contract is still made available to independent schools.
If possible, it is recommended that you at least choose a mid-range solution from a product line. Mid-range solutions tend to be more future-oriented and stand the test of time better than the lower-end solutions. But when that still leaves you with questions, it is wise to consider the following:
No. You will order the products directly from the awarded vendors. However, in order to ensure that you can take advantage of the contract pricing, it is required that you identify the contract number on your purchase order or transaction paperwork to the vendor. Please refer to the ordering instructions listed on the website product pages for specific contract information.
Purchase as many units of each product that you need. There is no minimum purchase required, nor is there a limit to the number of items you order.
The DigitalEdge contract provides the awarded vendors the flexibility to provide even greater cost savings to the purchasers when they are buying in volume. Please work with your vendor on this, and request a per-unit price quote for the quantity that you are ordering.
However, there are some products that were awarded in packs.
Yes, there are several advantages! First, if you’ve ever conducted a competitive bid, you’ll know how much time, effort and money it takes to do so. We’ve already done the work for you! Secondly, the vendors have the flexibility to provide DigitalEdge pricing that is even more competitive when you are purchasing in volume. Talk to the vendor that sells the DigitalEdge product that you need.
Yes. That is the only way you are guaranteed the contract pricing. In addition, this is a good practice for auditing purposes.
The DigitalEdge Contract numbers #ESD112-DE-15A, #ESD112-DE-15B, #ESD112-DE-16A and #ESD112-DE-18A are listed on the individual product pages. The following wording is to appear on the purchasing document:
Contract number for audit verification:
DigitalEdge #ESD112-DE-__ ( insert contract number here)
With a few exceptions, shipping and handling costs are included in most contract prices. Some exceptions include interactive whiteboards and flat panel displays, which are costly for the vendor to ship.
However, the contract does NOT include any applicable sales tax.
If your product is damaged or is malfunctioning when you receive it, call the reseller from which you purchased it and ask about the warranty.
Products are shipped FOB: Destination, meaning that they do not belong to your school or organization until they arrive at your "Ship To:" address. Any damage that occurs in the shipping process is the responsibility of the vendor or manufacturer.
Absolutely not. The products on this bid have been competitively bid. However, the DigitalEdge also recognizes that districts make their own purchasing decisions, based on their specific criteria. While the hard work of soliciting bids and awarding contracts has already been completed for this bid, districts should feel free to purchase products of their choice, from the resellers that they choose.